Allegiance Benefit Plan Mgmt.
  • 29-Dec-2016 to 10-Oct-2017 (MST)
  • MT, USA
  • Full Time






REPORTS TO:     HR Manager                         LOCATION:  Missoula                                        FLSA STATUS:    Non Exempt 


The HR Recruiting & Onboarding Specialist is responsible for providing support in the areas of recruiting, new hire processing, training and general administrative support.  This job is a full time position         

It is expected of the incumbent to communicate professionally with peers, supervisors, subordinates, vendors, customers, and the public, and to be respectful and courteous in the conduct of this position.


Essential job functions include the following.  Other functions assigned as business conditions change.


  1. Coordinate the recruitment process by placing ads, screening applicants, scheduling interviews and preparing declination letters or phone calls to applicants not selected and general administration of the recruitment process.
  2. Keep up to date with all contracts with advertising and recruiting vendors; personality assessments, applicant tracking system, etc.
  3. Attend Career Fairs, mock interviews or hiring fairs with HR Manager.
  4. Coordinates the New Hire process and corresponding paperwork, distributes and files paperwork as needed and conducts New Hire Orientation.
  5. Intermittent travel to off-site locations for recruiting/hiring.
  6. Responsible for various items on the New Employee and Term Employee checklists.
  7. Conduct On-boarding meetings. Provide CAO, HR Manager, and supervisor with follow up reports.
  8. Responsible for scheduling ergonomic evaluations, ordering equipment and follow ups.
  9. Scheduling and holding all 401(k) meetings for new employees in a timely manner.
  10. Maintain the HR Dashboard to keep current up to date information.
  11. Assist HR Manager and Chief Administrative Officer in coordination of employee benefits.
  12. Maintains current WAH list of employees.
  13. Contribute to the workflow with regular and punctual attendance.


  1. Assist in maintaining personnel files including filing, creating new files and conducting the checkout process.
  2. Assist with employment verifications, address changes and Allegiance All Stars Awards as needed.
  3. Participate in Continuing Education program as needed.
  4. Assist the HR Manager with various tasks or projects.
  5. Assist in the Blue Jeans and Community Outreach Committees and participate where needed.
  6. Assist in conducting annual I-9 Audit.
  7. Assist with coordination of events/special events (MLK Meeting/Osprey Night).

Performs related or other assigned duties as required or directed.  




Physical requirements are representative of those that must be met to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Sitting                                     75%                                                                         Reaching                                               Medium

Standing                                15%                                                                         Manual Dexterity                    High

Walking                                  10%                                                                         Telephone                             Yes

Kneeling                                 Medium                                                                   Computer Screen                  High (visual acuity corrected to 20/30)

Bending                                 Medium                                                                   Lifting                                     up to 20 pounds


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Minimum Education:                                                         High School Education with administrative or HR assistant experience.


Minimum Experience:                                                       One to two years in an office or professional setting preferred.    Experience with recruitment and benefits preferred.

 Other Qualifications:        

               Excellent oral and written communication skills required.

               PC skills, including Windows, Word, Excel, Access, PowerPoint and Visio.  Must be able to adapt to software changes as they occur.

               Must be detailed-orientated and have Strong organizational skills.

               High level of interpersonal skills to work effectively with others.

               Ability to project a professional image and positive attitude in any work environment.

               Ability to comply with privacy and confidentiality standards.

               Ability to be flexible, work under pressure and meet deadlines.

               Ability to analyze and solve problems with professionalism and patience.

               Ability to operate typical office equipment.

               Working knowledge of general office procedures.

               Contribute to the workflow with regular attendance.


Allegiance Benefit Plan Mgmt.
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